Purchasing & Inventory Coordinator

BACKGROUND

• Operational responsibilities for internal and external customer requirements by creating internal purchasing and sales order documents. Ordering and maintaining the Quickship Inventory on the systems
• Preparing LTL & H&D equipment orders. Quoting & Scheduling collections with carriers.
• Working with Sales and CX Teams by notifying them of supplier and internal company shortages and extended lead-times. 

KEY RESPONSIBILITIES

• Inventory Management  
  • To process orders for Quickship machines and spares in an accurate and timely manner and assist in any follow up action required to meet the delivery targets.
  • Ordering shipping supplies when low on equipment or materials
  • Verifies and keeps records on incoming and outgoing shipments and prepares items for shipment
  • Compares information and counts, weighs or measures items of incoming and outgoing shipments to verify information against bills of lading, invoices, orders or other records
  • Backup the Canadian Operations job function in operations.
  • Communicate delivery issues to all parties. Maintain this information on the Dashboard for W01 and H03 warehouse
  • Re-boxing and put away of H&D equipment on the system and in the warehouse.
  • Maintain and update reports as required

 Shipping / Receiving

• • Prepare daily LTL Shipments of H&D and Domino Equipment orders.
  • Prepare export documents for shipping of product in line with current guidelines as necessary
  • Scheduling trucking companies for collection of daily orders
  • Receiving of H&D orders and equipment repairs. Notifying the teams of receipt and preparing and moving through the system and warehouse.
  • Coordinate and schedule third party collection and deliveries for the field of H&D equipment and Relax Returns
  • Verifies and keeps records on incoming and outgoing shipments
  • Assist with receiving of RMA’s and purchase orders.
  • Maintain the pickup log on share point
  • Case Management on the Sales Force System for W01 & H03

DELIVERABLES

• Updating the third-party collection log.
• Visual location emptied on weekly basis of H&D equipment
• Meet Delivery performance objectives per Domino Corporate objectives

 CORE REQUIREMENTS

• Education/Experience:
  • High school diploma or general education degree (GED) and one to three years related experience and/or training; or equivalent combination of education and experience.
• Language Ability:
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Reasoning Ability:
  • Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
• Computer Skills:
  • To perform this job successfully, an individual should have knowledge of Microsoft Word processing software; Microsoft Excel spreadsheet software and Oracle database software.

SUCCESS DIFFERENTIATORS

• Demonstrate a professional environment to co-workers and external customers.
• Communicator - able to communicate with internal and external customers daily  
• Ability to interpret and identify immediate customer needs.
• Adapting to change in unexpected or difficult conditions
• A self-starter to manage their workload by prioritizing tasks.
• Ability to analyze data and solve problems quickly to meet customer expectations

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